Tracking Individual Worship Attendance

Tuesday, July 23, 2013 5:51:00 PM Categories: Ministry & Technology Tips 4 Clients
Rate this Content 0 Votes

Most churches have a weekly worship attendance number that is one of the top one or two metrics they use to measure growth.  However, about 10% or so (from my experience) try to take it one step further and track individual attendance each week.  This is a great idea.  It gives you the ability to track trends and spot people whose value or availability for weekly worship is declining - an indicator that their engagement is waning and pastoral attention may be warranted.  However, the task is daunting to effectively and consistently capture and then report on that level of detailed information.  Should current trends in the cultural adoption of smart phones and their use of technology like Near Field Communication continue, we may well have solutions in years to come that automatically identify people when they are in proximity based on the fact that their phone is on.  That could be a great solution, but we'll see.  In the meantime, here are five ideas to help you track individual worship attendance right now.  If you have others, be sure to comment below.

  1. Start using name tags for everyone which would require them to check-in just as the kids do.  Without a name tag, they haven't checked in.
  2. Use a connection card or tear out with response options and ask everyone to do one every week.  Then enter attendance manually using our check-in system specifically customized with a response card check-in view.  
  3. Use a clipboard or notebook and set a time in the service to pass down the row for everyone to write their name.  Manually enter like #2.
  4. Create a worship group and have greeters with tablets checking people in by marking them present.  This is okay for smaller settings, but as the service grows, the list becomes overwhelming.
  5. Use a hard copy list in the same way as #4.

We also have talked through ideas on using push out emails or texts for people to respond to if they are present.  At this time nothing is in development for these, but stay tuned.