How To Help Grow Your Church With ChMS

Tuesday, June 10, 2014 7:50:00 AM Categories: Ministry & Technology
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Biblically we know that Jesus said, “I will build my church.”  When he gives the word, a church grows.  Church growth is dependent on Him and His power.  However, Jesus choses to channel that power through people…through us.  So, as church leaders, we must ask ourselves, “How can we do a better job of positioning ourselves for the moments when God blesses us with growth?”

Church Management Software can help you be in a better position for growth, if you use it right.  Here are a few ideas to get the most growth mileage from your ChMS (or CMS).

Keep People first.  Ministry is about the people we serve not the tools we use.  Make sure you are using your church management software to help you identify and track spiritual growth process and benchmarks. Churchteams, the ChMS we use, allows us to keep track of who is responsible for whom.  We know every name who is in a small group and who those group leaders are.  We know who the leaders report to and who is supposed to provide care for them.  We know who isn’t in a group and who needs to be connected.  We know who wants to be baptized, who is interested in finding a small group, who wants to come to membership class and who is responsible to make these things happen.

The Discipleship Process.  At its heart discipleship is a process.  ChMS, used well, makes that process clear.  If your church has a clear process for disciple-making, make sure each step is recorded in your church management software.  One of the greatest advantages to this is the ability to clearly assign responsibility and accountability.  Our ChMS helps us track discipleship benchmarks like spiritual gifts, baptisms, decisions for Christ, membership class participation, prayer requests and much more. 

Decentralization.  Facebook and other social media has changed how we handle information and software.  The old method of church management software was to have 1-3 people doing everything in the software.  That method is sadly outdated and if you still use it, you will always be behind.  Many staff members must all learn to use your ChMS in order to have adequate information about interactions with people.  Remember, communication is key to relationships.

Confidence In Your Kids' Safety.  In a world where we have to think through “active shooter” scenarios, kidnappings and child-custody battles, security for children is an absolute must.  Your church management software should help with this process.  Every church needs a clear check-in and check out process.  Every church needs to know exactly which kids are in which rooms.  Every church needs to make these processes obvious to everyone, especially guests.  Our ChMS generates a random code each week for each child checked in.  That code is printed on the child’s name tag and a matching tag that the parent/guardian has.  Only the adult with the matching sticker may check out a child.  When people see that the safety and security of their kids matters as much to you as it does them, they’ll be more likely to return to your church. 

Online Giving.  Let’s face it, ministry is usually more effective when there’s more money.   Many churches are losing money because they don’t provide digital giving solutions.  Think about these stats from a study done by the eleventy marketing group about online donations to non=profit organizations:

·     $60 – Average online one-time gift in 2012

·     $19 – Average online monthly gift in 2012

·     One-time gifts accounted for 89% of online giving, while monthly accounted for 11%

Online giving is not a trend, it’s not a fad.  It’s the present and it’s definitely the future.  Every church needs a simple online-giving solution and your ChMS should incorporate that solution.


Website Tie-Ins.  People like to search for things online and they like to signup for things online.  Your ChMS should allow people search and sign up for classes, groups and other ministry opportunities your website.  Why not just create a simple registration form using another third party organization like formsite or wufoo?  Because those tools don’t link directly to your database.  We are all busy as church leaders so we need to eliminate as many administrative steps as possible.  Maintaining multiple databases can be difficult, inaccurate and frequently a waste of time.  Be sure to leverage your ChMS database to give people the opportunity to find and register for ministry opportunities online.

These are just a few ideas for leveraging your Church Management Software for church growth.  Do you have ideas to add?

Alan Danielson is the Senior Pastor of New Life Bible Church in Norman, Oklahoma. Previously he served as Central Team Leader for LifeGroups at LifeChurch.tv in Edmond, OK, where he led over a thousand small groups on LifeChurch’s thirteen campuses in six different states. He then founded 3Threat.net to help leaders master three essential leadership skills: vision-casting, creating strategy and fostering relationships. Alan is a popular conference speaker and consults regularly with ministries and leaders on topics relating to small groups and leadership. Learn more from Alan at 3Threat.net.