Church Management & Small Group Features

Membership Management

Add, edit, remove, and merge member information for individuals or families.

Custom Fields

Define your own custom fields or attributes at the individual or family member levels, and include hyperlink fields (dropdowns, text, date fields also).

Data Migration

Easily import member information from current database including custom attributes and translation of incoming data into Churchteams values.  Others take weeks, you can do it in a few hours - no experience required.

Confidential Notes

Track comments, guest notes, coaching notes, and pastoral notes for better follow up and history of an individual or family.  Secure notes at the appropriate level based on note type.

Web based

Web based means you can access from anywhere anytime on any device. Including smart phones, tablets, and laptops with a browser.  It's Church management software that's accessible when you need it.

Facebook Support

Link people and groups to their Facebook page, blog, etc. Create a link for people to join a group, class or event from Tweet, Facebook, blog, etc.

Google Maps Integration

Addresses are linked directly to Google maps.

Email and Texting

Use for announcements, confirmations, and connecting members.

Mapping of members

Connect members to families, projects, events, groups, etc.

Assimilation and Visitor Follow up

Our group view dashboard allows you to track people from first time visit to fully engaged in small groups, events, and ministries. Never lose someone between the cracks again.


Email, texting, labels, mail merge, email request for updated information, invitation to complete discipleship assessment, invitation to join a group.

Custom Reporting

Attendance, Multi-site, Volunteer Tracking, Membership Changes, Contributions, and much more. Custom filters allow you to set the view and display only what you want to see.  Here is a list of some of the output and filter options.  Use these in combination to get any report you want.

Output options: Listing, notes, directory, map, add to a group, export, rosters, attendance/absence, membership change, registration payment, service project tracking.

Filter options: Group membership/role, church member type, gender/age, member attributes, family attributes, Address, attendance delinquency, notes, coaching structure, group status, service projects.

Secure Child Check-in

Fast and secure check-in with barcode scanning option. Unlimited check-in stations.  Uniquely generated security codes for kids.  Use texting to page parents.  Fast, efficient data entry with automated guest tracking.

Event and Worship Check-in

Check in volunteers, attendees for any type of class, event or worship service.  Print name tags.


Batch data entry (faster than many check scanning systems). Quickly copy member's prior contributions including splits.  Deposit reconciliation. Import online giving. Email weekly summary. Built-in analytics (including online giving) emailed to you when batch is finished. Many reporting options. Email, .pdf statements (no more stuffing envelopes).

Pledge Tracking

Track and report on financial pledges for any type of capital campaign. Weekly summary reporting is integrated with the contribution summary reports. Pledge tracking can be included on contribution statements and emailed to members to let them know how they are progressing with their pledges.

Online Giving

Easily add to your current website and integrated with Churchteams to automatically import and post contributions for you. Other features include: Split designations, debit card only option, credit card and ACH.  Completely integrated into the Churchteams church management software.


Convenient website integration allows you to add group or member attributes to track, communicate with, present or report on different campuses.

Customization of Look and Feel

Customize the color, fonts and logo of the browse groups page and/or the application  to match your website.

Background Checks - ProtectMyMinistry Integration

Integration with ProtectMyMinistry for background checks.

Planning Center Integration

Sync member information from Planning Center Online into Churchteams automatically.

Video Tutorials

Welcome and setup, small groups and discipleship, membership and follow up, children and students, administration and IT


Phone, email, FAQ and Facebook.

Dependable Hosting

Complete redundancy via peering multiple sites and fiber optic connections and devices ensure uptime and dependability.


Secure 128 bit encryption and an extensive 9 levels of security to limit access to information based on the users specific level of access.



Links to your website allow people to search for groups and email the leader or join the group directly. Includes group mapping and searching for groups near an address or zip code. Group leaders easily update group information. 

Identify and Recruit Leaders

Reporting functions allow you to identify and recruit leaders based on their gifts and passion.  Develop and track a "pool" of potential and developing leaders.

Automatic Group Communication Reminder

Leaders get a reminder to communicate with their group and staff on the day and frequency their group meets.

Communication Follow Up System

Accountability systems in place to get 100% response from leaders to complete their group communication / report.

Coach Area

View and update coaches and their groups.

Group Health Report

Our revolutionary group health report automatically pushes out an end of month report with executive, ministry and group level metrics.

Growthfinder Assessment

Customizable Discipleship Assessment with resources based on spiritual need and maturity. Helps group leaders and pastors shepherd based on a Discipleship template that you tailor to reflect your vision.

Service Tracker

Track group involvement in serving their neighborhood, community, church and world.

Leadership Hierarchy

Charts your organizational structure and give you an automated follow up system.

Online Book Store

Integrated with Amazon or any link you provide to your very own customizable book store.

Event registration

Sign up and take payments (optional) for any class, group, event, or project. Collect any additional information you might want on that event and see all information on the event dashboard.

Team leader notification

Automatically notify team leaders of event registrations and signups for classes, groups, or ministries opportunities.

Online directory

Password protected, always up-to-date online directory for church members. Can include profile pictures, email and cell phones if you want.

Volunteer registration

Create links to pull up areas for which you need volunteers and allow people to sign up online.

Prayer requests

Track and follow up on prayer requests.

Link Builder

Our built-in tool designed to provide or create for you the links you need to get even more out of your website. 

Other applications

Link to any social media or web application such as Curriculum, Facebook, Google Calendar, Google Docs, and Youtube that your people or your leaders like, already use and want to use for their group.